Completing Reports and Proposals

In order to complete a report or proposal one must : Revise the message- Figure out what is the most important things you want to say, review and edit for better understanding. Produce the message- Use best design and layout for a clear professional appearance. Proofread the message- Check for mistakes in spelling layout and mechanics. Distribute the message- Make sure to deliver the documents successfully. One must also keep in mind the audiences expectations at all time. It is imperative to remember the audience will ask what is in it for them. The length of the presentation is also just as important. If the report or proposal is too long, you will lose the audiences attention. Try to keep organizational traditions to indicate what should be included in the report. Perfatory Parts contain front-end material that give key preliminary information. This allows the audience to decide how to read the report. The cover generally contains the company's name and logo. Title Fly and Title Page includes just a single sheet of paper with only the title. Letter of Authorizations and Letter Acceptance is a letter stating the right to do the report or proposal. Letter of Transmittal is a specialized form of cover letter, given to the person who authorized it.